Privacy Policy

Last updated: 20.05.2024

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We highly value your interest in our company. Privacy is of utmost importance to the management of DOUBLE SHOOT MEDIA LTD. Generally, the use of DOUBLE SHOOT MEDIA LTD's websites is possible without any personal data disclosure. However, if an individual wishes to utilize specific services via our website, processing of personal data may become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, email address, or telephone number of a data subject, shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to DOUBLE SHOOT MEDIA LTD. Through this data protection declaration, our company would like to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, data subjects are informed of their rights via this data protection declaration.

Despite implementing numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website, Internet-based data transmissions may have security gaps, so absolute protection is not guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g., by telephone.

Our privacy policy is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy aims to be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

1. In this data protection declaration, we use, inter alia, the following terms:

a) Personal data
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

b) Data subject
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

c) Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

f) Pseudonymization
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor
Processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

i) Recipient
Recipient is a natural or legal person, public authority, agency, or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party
Third party is a natural or legal person, public authority, agency, or body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

k) Consent
Consent of the data subject is any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the

processing of their personal data.

2. Name and address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

DOUBLE SHOOT MEDIA LTD
Platonos & K. Mouzouri, 1 GEORGIA COURT
4001 Limassol
Cyprus
Email: info@shootxevents.com
Website: www.shootxevents.com

3. Cookies

The DOUBLE SHOOT MEDIA LTD website uses cookies necessary for language switching.

Cookies are text files that are stored and saved on a computer system via an internet browser. Numerous websites and servers use cookies. Many cookies contain a cookie ID—a unique cookie identifier. This identifier is a string of characters through which websites and servers can assign the specific internet browser in which the cookie was stored. This allows visited websites and servers to differentiate the individual browser of the dats subject from other internet browsers that contain different cookies. A specific internet browser can be recognized and identified using the unique cookie ID.

By using cookies, DOUBLE SHOOT MEDIA LTD can provide more user-friendly services that would not be possible without the cookie setting. For instance, the information and offers on our website can be optimized with the user in mind. As previously mentioned, cookies allow us to recognize our website users. The purpose of this recognition is to make it easier for users to utilize our website. For example, users do not have to enter their credentials every time they visit the website because this is taken care of by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in an online store. The online store remembers the items a customer has placed in the virtual shopping cart via a cookie.

The data subject may, at any time, prevent the setting of cookies by our website, through a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an internet browser or other software programs. This is possible in all popular internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

4. Collection of general data and information

The website of DOUBLE SHOOT MEDIA LTD collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, DOUBLE SHOOT MEDIA LTD does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, DOUBLE SHOOT MEDIA LTD analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

5. Contact possibility via the website

The website of DOUBLE SHOOT MEDIA LTD contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

6. Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent

legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

7. Rights of the data subject

a) Right to confirmation
Every data subject has the right granted by the European legislator to obtain confirmation from the controller as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail themselves of this right of confirmation, they may, at any time, contact any employee of the controller.

b) Right to access
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
- the right to lodge a complaint with a supervisory authority;
- where the personal data are not collected from the data subject, any available information as to their source;
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to avail themselves of this right of access, they may at any time contact any employee of the controller.

c) Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, they may, at any time, contact any employee of the controller.

d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
- The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
- The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
- The personal data have been unlawfully processed.
- The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by DOUBLE SHOOT MEDIA LTD, they may at any time contact any employee of the controller. An employee of DOUBLE SHOOT MEDIA LTD shall promptly ensure that the erasure request is complied with immediately.

Where the controller has made the personal data public and is obliged pursuant to Article 17(1) to erase the personal data, DOUBLE SHOOT MEDIA LTD, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data, as long as processing is not required. An employee of DOUBLE SHOOT MEDIA LTD will arrange the necessary measures in individual cases.

e) Right to restriction of processing

Every data subject has the right to request the controller to restrict processing if one of the following conditions applies:

The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy.
The processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
The controller no longer needs the personal data for the purposes of processing, but they are required by the data subject for the establishment, exercise, or defense of legal claims.
The data subject has objected to processing pending the verification whether the legitimate grounds of the controller override those of the data subject.
To request the restriction of processing, the data subject can contact any employee of DOUBLE SHOOT MEDIA LTD at any time, and the necessary measures will be taken.

f) Right to Data Portability

Each data subject has the right, granted by the European legislator, to receive their personal data, which they have provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit this data to another controller without hindrance from DOUBLE SHOOT MEDIA LTD, provided the processing is based on consent (per Article 6(1)(a) or Article 9(2)(a) of the GDPR) or a contract (per Article 6(1)(b) of the GDPR) and carried out by automated means.

To exercise the right to data portability, the data subject may contact any employee of DOUBLE SHOOT MEDIA LTD at any time.

g) Right to Object

Data subjects have the right to object, on grounds related to their particular situation, to processing of their personal data based on point (e) or (f) of Article 6(1) of the GDPR. This also includes profiling based on these provisions. DOUBLE SHOOT MEDIA LTD shall no longer process the personal data unless compelling legitimate grounds for the processing can be demonstrated, which override the interests, rights, and freedoms of the data subject, or for the establishment, exercise, or defense of legal claims.

If DOUBLE SHOOT MEDIA LTD processes personal data for direct marketing purposes, the data subject has the right to object at any time to processing of their personal data for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to processing for direct marketing purposes, DOUBLE SHOOT MEDIA LTD will no longer process the personal data for these purposes.

Data subjects may exercise their right to object by contacting any employee of DOUBLE SHOOT MEDIA LTD.

h) Right to Withdraw Consent

Each data subject has the right to withdraw their consent to the processing of their personal data at any time. If a data subject wishes to exercise the right to withdraw consent, they may contact any employee of DOUBLE SHOOT MEDIA LTD at any time to initiate the process.

This section ensures that data subjects are aware of their rights regarding data processing and have the means to enforce these rights by contacting the appropriate representatives of DOUBLE SHOOT MEDIA LTD.

i) Automated Decision-Making and Profiling

Data subjects have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effects concerning them or significantly affects them. This rule applies unless the decision is necessary for entering into, or the performance of, a contract between the data subject and DOUBLE SHOOT MEDIA LTD; is authorized by EU or member state law; or is based on the data subject's explicit consent.

If such automated decision-making occurs, data subjects have the right to obtain human intervention, express their point of view, and contest the decision. To exercise these rights, data subjects may contact any employee of DOUBLE SHOOT MEDIA LTD at any time.

This ensures that all data subjects are treated fairly and can challenge decisions that may have a significant impact on them, maintaining transparency and accountability in the data processing activities of DOUBLE SHOOT MEDIA LTD.

8. Data Protection for Job Applications

DOUBLE SHOOT MEDIA LTD processes personal data of job applicants to manage the application process. This processing may be done electronically, especially when an applicant submits corresponding application documents electronically, such as via email or through a web form on the website. If an employment contract is established with an applicant, their data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is formed, the application documents will be automatically deleted two months after notification of the rejection decision, unless other legitimate interests of the controller prevent deletion. An example of such legitimate interest could be a burden of proof in a legal dispute under the General Equal Treatment Act (AGG).

9. Legal Basis for Processing

Art. 6(1)(a) GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for instance, when processing operations are necessary for the supply of goods or the provision of any other service or consideration, the processing is based on Art. 6(1)(b) GDPR. The same applies to processing operations that are necessary for carrying out pre-contractual measures, for example, in cases of inquiries concerning our products or services. If our company is subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1)(c) GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for instance, if a visitor were injured in our company and his name, age, health insurance details, or other vital information had to be passed on to a doctor, hospital, or other third party. Then the processing would be based on Art. 6(1)(d) GDPR. Finally, processing operations could be based on Article 6(1)(f) GDPR. This legal basis is used for processing operations which are not covered by any of the aforementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client or in the service of the controller (Recital 47 Sentence 2 GDPR).

10. Legitimate Interests Pursued by the Controller or by a Third Party

Where the processing of personal data is based on Article 6(1)(f) GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and shareholders.

11. Period for Which the Personal Data Will Be Stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

12. Provision of Personal Data as a Statutory or Contractual Requirement; Requirement Necessary to Enter into a Contract; Obligation of the Data Subject to Provide the Personal Data; Possible Consequences of Failure to Provide Such Data

We clarify that the provision of personal data is partly required by law (e.g., tax regulations) or can also result from contractual provisions (e.g., information on the contractual partner). Sometimes it may be necessary to conclude a contract that a data subject provides us with personal data, which must subsequently be processed by us. The data subject is obliged to provide us personal data when our company concludes a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact an employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of not providing the personal data.

13. Existence of Automated Decision-Making

As a responsible company, we do not use automatic decision-making or profiling.